Privacy Policy
Last updated: [ADD DATE BEFORE PUBLICATION]
Protecting your privacy matters to us. This Privacy Policy explains how personal data is collected, used, stored and shared when you visit the Just Sing website or take part in our singing, music and creative experiences.
1. WHO WE ARE
Just Sing is a creative singing and community brand operated through Sofia DV Music, the self-employed business activity of Sofia [FULL LEGAL NAME]. The person responsible for processing personal data is Sofia [FULL LEGAL NAME], trading as Sofia DV Music.
Contact: sofiadvmusic@gmail.com
Location: Palma de Mallorca, Spain
Complete before publication: [ADD ANY LEGALLY REQUIRED IDENTIFICATION, REGISTRATION, POSTAL OR ADDITIONAL CONTACT DETAILS]. We do not present Just Sing as a separate limited company or legal entity.
2. What personal data we collect
The information we collect depends on how you interact with the website or our services. It may include your name and contact details, including an email address or telephone number if you provide one; information submitted through contact, enquiry, booking or registration forms; choir membership, attendance and participation information; booking details, payment status and transaction records where relevant; newsletter subscriptions and communication preferences; messages and correspondence; photographs, videos and recordings from activities where applicable; and technical information such as browser, device, website usage and cookie data where collected.
Please avoid submitting unnecessary sensitive personal information through general website forms.
3. How we use your information
We may use information to respond to enquiries through the website, email or messaging services used for enquiries or bookings; manage choir membership, registrations, bookings and attendance; organise and deliver singing activities, workshops, retreats and events; administer payments and maintain required business records; send newsletters and updates where you have opted in or another lawful basis applies; communicate essential information about bookings or activities; use photographs and videos for purposes covered by the relevant permissions; maintain website functionality, prevent misuse and improve services where appropriate; and meet legal or regulatory obligations.
4. Legal bases for processing
This policy is intended to reflect the EU General Data Protection Regulation (GDPR) and applicable Spanish data protection legislation. The legal basis depends on the activity. It may include consent, where required, including optional marketing subscriptions and image permissions; steps requested before entering into or performing a contract; compliance with legal obligations, including applicable accounting and tax requirements; and legitimate interests, where appropriate and after considering your rights and interests. Consent is not used as a blanket legal basis for every activity.
5. Newsletter and marketing communications
You may choose to subscribe to news about Just Sing Choir, workshops, pop-up choirs, retreats, live events and other relevant experiences. Subscriptions should be optional and any checkbox should be unticked by default. Event registration or choir membership does not automatically subscribe you to unrelated marketing. You can unsubscribe using the link in an email or by contacting sofiadvmusic@gmail.com.
[Before publication: verify the mailing provider and consent settings actually used.]
6. Photography, Video and Recording Consent
Photography, video and audio recordings may be taken at selected activities for documentation, memories and promotion. Possible uses include the Just Sing website, Just Sing social media accounts, promotional materials, event announcements and future marketing of Just Sing activities, or other uses specifically explained when permission is obtained.
Taking a photograph or recording at an event is different from permission to publish identifiable content for promotion. Where consent is the appropriate basis, specific, informed and freely given permission should be obtained before promotional use. Attendance, silence or general acceptance of website terms is not consent. Image consent is separate from newsletter consent. People may decline promotional use without being penalised or excluded solely for that reason where reasonably practicable, and practical arrangements can be made to avoid photographing or publishing them. Consent may be withdrawn for future use by contacting sofiadvmusic@gmail.com. Withdrawal does not make earlier lawful processing unlawful, and content already distributed, shared or copied may not be fully recoverable. Appropriate parent or guardian permission is required for identifiable images or recordings of children where applicable.
Before publication: establish and document permission and opt-out procedures for actual activities.
7. How Long We Keep Your Information
We keep personal data only as long as reasonably necessary for the purpose collected, taking account of legal obligations. Enquiries are kept as needed to respond and manage follow-up. Membership and event information is kept for the relationship and necessary follow-up. Financial and accounting records are kept for periods required by law. Newsletter details are kept until unsubscribe or no longer needed, subject to necessary suppression records. Photographs and recordings are kept while there is a relevant purpose and appropriate permission or another lawful basis. Technical and security records follow the relevant system settings and operational needs.
Before publication: verify actual retention practices; no fixed periods are promised here.
8. Who We Share Information With
Personal data may be shared only where necessary and appropriate with providers supporting the business, potentially including Wix, which hosts the website; email and newsletter providers, if used; booking, registration or payment providers, if used; analytics or embedded-service providers, if enabled; and professional advisers or public authorities where legally required. Providers should process information only as permitted by applicable arrangements and law.
9. International Data Transfers
Some website or service providers may process personal data outside Spain or the European Economic Area. Where this occurs, the provider, transfer safeguards and applicable legal requirements must be checked. We do not promise that all data stays in Spain or the EU.
10. Your Data Protection Rights
Subject to applicable conditions, you may have rights to access, correct, erase or restrict your data; object to certain processing; request portability; and withdraw consent where processing is based on consent. Send requests to sofiadvmusic@gmail.com. Identity verification may be needed. You may also complain to the Agencia Española de Protección de Datos (AEPD): https://www.aepd.es/
11. Cookies and Website Analytics
The website may use essential cookies and, depending on its configuration, analytics, advertising or third-party cookies. Non-essential cookies should be used in accordance with applicable requirements, including consent where required. Before publication: configure and verify the Wix cookie banner, consent settings, cookie policy and any analytics tools, then link to the real settings or policy available on the website.
12. Data Security
Reasonable technical and organisational measures are used to protect personal information against unauthorised access, loss, misuse or disclosure. No method of transmission or storage can guarantee absolute security.
13. Third-Party Links and Embedded Content
The website may contain external links or embedded services. Those services may process personal information under their own privacy policies and settings.
14. Changes to This Policy
This policy may be updated when business activities, website features, providers or legal requirements change. The last-updated date appears at the top of this page and should be amended whenever the policy changes.
15. Contact
For privacy questions or data protection requests, contact Sofia DV Music at sofiadvmusic@gmail.com. Location: Palma de Mallorca, Spain. We do not display a private home address.
CHECK BEFORE PUBLICATION
Complete the full legal name and legally required identification details; verify the controller details for the self-employed activity in Spain; confirm Wix apps, integrations, analytics, payments, bookings, embedded services and newsletter provider; configure cookie consent; establish photography and video permissions, including for children; verify retention practices and international transfers; and confirm that this wording matches how the business actually operates. This draft does not by itself prove legal compliance.